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Definitions


DESCIPTION:

Type of item (e.g., Dell Laptop Computer; Panasonic Copier; Yamaha Projector, etc)

MODEL #:

Item model # (e.g., ZT321; 147023892)

SERIAL #:

Usually located on the back, bottom or side of the item (e.g., 123456LT89Z)
All property serial numbers MUST be input

 COST:

Purchase order price (e.g., $750.00)

DATE RECEIVED:

The date you or your department received the item (e.g., 7/3/06)
TAG #:GCSD property identification number; If item has white (W) and/or green (G) tag please submit both number(s); W-102345 or   G-29871
ROOM #:

Location of property (e.g., room #23 or  99-50, etc)

CONDITION:

Excellent (E)- new and works well; Good (G)- in good working condition;
Fair (F)- blemishes, scratches etc, but works; Bad (B)- malfunctions

TRANSFER (T):

Any property transferred from: one room to another; from one building to another or from one school to another, etc.

 DISCARD (D):

Property that has been determined unusable or not worth repairing; (See attached for disposal procedures)

LOST (L):

Property that has been lost since last inventory (Explanation required, see Rule 7.76)

STOLEN (S):

Property that has been taken by a student, employee or burglar
(Explanation required, see Rule 7.76)

ADD (A):

New, used or transferred property not on previous inventory sheet

SURPLUS (SU):

Property that is no longer being  used but may be of use someone else.

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35 Martin Luther King, Jr. Blvd | Quincy, Florida 32351 | Office: (850) 627- 9651 | Fax: (850) 627-2760